What is a project manager and what does he do? (2023)

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As a company grows, one of the most important positions for the team is that of project manager. If you're wondering what a project manager does, tasks are in the name. While it may seem limited, project managers end up overseeing many of the unseen tasks that make a business run. You are responsible for keeping everyone on time for company-wide initiatives and ensuring necessary communication along the way.


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What is a project manager?

A project manager is the point of contact for all important company goals, the implementation of important plans and the leadership of teams. You accompany a project from conception to completion.

Project managers are involved in the planning, implementation and ongoing support of company-wide projects. They act as key intermediaries between teams when things go wrong or misunderstandings arise. Althoughproject management softwareAs a growing business, it helps to hire someone to oversee everything, and talking to people is essential to successful follow-up.

Also, a project manager will be able to communicate with leadership and tell them what they need to know, rather than getting bogged down in too many specific details. A project manager acts as a chameleon between teams, making sure everyone has what they need to get parts of the project done.

become a project manager

Many top-tier project managers are PMP (Project Management Professional) certified, which means they have several years of experience and have undergone extensive training and testing.

Prior to this certification, a project manager can gain experience by participating in initial planning and budgeting, as well as inter-organizational communications.

other necessaryProject manager skillsIt manages expectations. The project manager must set accurate and workable deadlines for all team members involved and ensure that no one is pressured into sloppy work to meet an unrealistic deadline.

PMP certified project managers

Developing these skills is critical if you want to go through the certification process and become a PMP certified project manager.

While many people who work on projects and oversee parts of them can be described as project managers, a project management professional assumes that they are highly qualified to handle all the moving parts of a large project. There are so many things to juggle during a process, from leadership expectations to customer service to employee management, that a trusted PMP will always be an asset to any organization.

What does a project manager do?

A project manager needs to balance the big picture with the day-to-day responsibilities of everyone involved in the task. They ensure that employees can do whatever they can to realistically achieve something in the allotted time using the tools that are available to everyone. You can use already existing frameworks likeAgileÖwaterfallMethods to guide the process.

When the C-Level team wants to implement a new policy company-wide, the project manager is responsible for communicating it to all employees and proposing a timeline for full implementation.

When a company wants to launch a new website, the project manager doesn't take care of the technical aspects (e.g. coding or checking visual accessibility with color schemes and logos) but assigns these tasks and keeps them on track.

Project Manager Responsibilities

Planning for successful outcomes

First, it gives the project manager a brief or general idea of ​​what the project is about. It may not be complete in terms of how many people need to be involved, who is responsible for what, and why it needs to be done by a specific date, but it is up to the project manager to plan and understand how to communicate with the Team. they probably willcreate a project scheduleso that all parties have an idea of ​​what to expect.

Communication with key people

The project manager speaks to everyone who should be on the team and makes sure they have everything they need to get started. The importance of this step lies in the project manager's ability to know what information is critical to each team. People building a website may only need to know the basic facts and expiration date, but a marketer needs a more detailed description of the project and why putting together a campaign is important. Understanding what tools each team member needs to complete their part of the project is just as important as giving them deadlines.

delivery tracking

As deadlines approach, the project manager needs to make sure everyone is on top of their work and reach out for further help if needed. Most deliverables of a major project need to move on to the next phase, so the project manager is responsible for ensuring that lines of communication are open and honest about schedules and requirements.

Adapt to unexpected delays

There is something going on in every project: a key person is ill, the customer leaves at the last minute, a supplier lives in a part of the world with a natural disaster or other random event. Being able to communicate what happened and develop a new compensation plan is an invaluable skill for a project manager.

(Video) What Does a Project Manager Do [THE ROLE OF THE PM]

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support the team

The project manager must keep deadlines and deliverables in mind, but also take the time to highlight the team's accomplishments and ensure everyone feels supported in their roles. The entire team will only be able to complete the project if they have what they need and feel empowered in their role. The project manager can often be the source of this positive corporate culture.

frequently asked questions

What is project management?

project managementuses processes, skills, tools and knowledge to complete a planned project and achieve its goals. It differs from general management by the limited scope of a project, specific deadlines and specific deliverables.

What do project managers do all day?

A day in the life of a project manager is probably not standard. Depending on where they are in a particular project cycle, they may need to consult with team members on deliverables or provide updates to project stakeholders.

What qualifications do you need to be a project manager?

before I get oneProfessional Certification in Project Management (PMP), a project manager must at least have a calm demeanor and the ability to manage the expectations of different stakeholders. You should also track how many hours are spent managing projects, as this statistic is also a certification requirement.

Can I also become a project manager without experience?

(Video) Responsibilities of a Project Manager

While most roles require some experience, everyone has to start somewhere. If you are interested in taking on a project management role, identify the parts of your work history where you have experience in communication, planning, budgeting, and management.


Who is a project manager and what does he do? ›

A Project Manager is responsible for the planning, procurement, execution and completion of a project. The project manager is in charge of the entire project and handles everything involved, such as the project scope, managing the project team, as well as the resources assigned to the project.

What is the role of a project manager your answer? ›

The project manager is the individual responsible for delivering the project. The individual leads and manages the project team, with authority and responsibility from the project board, to run the project on a day-to-day basis.

What are the 3 most important skills of a project manager please explain why? ›

The most important skills of a project manager include leadership, communication, time management, negotiating, team management, and critical thinking. Furthermore, he/she must also be able to keep up with the project management trends and use the tools they have to their fullest.

What is the most important task for a project manager? ›

If innovation is required to be successful, the most important job of a PM is to nurture an environment where the team can innovate. To do this, the PM must communicate with team and stakeholders throughout the project; focus on solving problems, and create space for failure.

What are the two primary responsibilities of project management? ›

The tasks that a project manager is responsible for typically include:
  • Planning: A project manager is responsible for formulating a plan to meet the project's objectives while adhering to an approved budget and timeline. ...
  • Leading: An essential part of any project manager's role is to assemble and lead the project team.

What are the 4 types of project management? ›

A 2017 report published by the Harvard Business Review divides project manager personalities into four different types—executor, prophet, expert, and gambler [2]. Knowing how you or other project managers operate can be useful in discerning what kind of project management style is best for the situation.

How you think a project manager can help that business write 1 2 sentences? ›

Plan Projects in a clear and consistent manner

By planning projects in a clear and consistent method, Project Planning helps avoid the disappointment of failed and overdue projects by reducing risk and providing exact timings and decisions points which help ensure projects are delivered on-time and to budget.

What are the 4 main roles in a project team? ›

Here, we'll explain five project team roles – project manager, project team member, project sponsor, executive sponsor and business analyst – and describe each of their responsibilities.

Why is project management important? ›

The importance of project management in organizations can't be overstated. When it's done right, it helps every part of the business run more smoothly. It allows your team to focus on the work that matters, free from the distractions caused by tasks going off track or budgets spinning out of control.

What is a project manager greatest strength? ›

The following are the eight key attributes that effective project managers share:
  • Leadership skills. Successful project management requires strong leadership skills on behalf of the manager overseeing the project. ...
  • Communication skills. ...
  • Problem-solving skills. ...
  • Delegation skills. ...
  • Team-building skills. ...
  • Integrity. ...
  • Competence.

What two things must a successful project manager do to be successful? ›

1. Foster clear and effective communication. 2. Set clear goals for your project.

What are the first three things you would do as a project manager? ›

What are the first steps when you take over as a project manager of a new project?
  • Project management is both common sense and an art. ...
  • Understanding the project and what you are delivering. ...
  • The importance of communication and creating relationships. ...
  • Taking and knowing risks. ...
  • Holding daily project meetings.

What is the first thing a project manager should do? ›

Before that meeting happens, the project manager must do the following: Establish the vision and deliverables: Set a common goal for everyone. Plan out what needs to get done and by when. Identify your team and set roles: Who does what?

What are the top 5 priorities of a project manager? ›

In order to deliver quality and satisfaction, a project manager must utilize their leadership skills to maintain their team's motivation and direction throughout the project timeline.
5 Top Responsibilities of a Project Manager
  • Planning.
  • Organizing.
  • Leading.
  • Implementing.
  • Analyzing.

What is the hardest thing a project manager does what's the most important? ›

As a project manager, one must ensure that the risk of working on a particular project remains low. This might be one of the hardest tasks to deal with, especially if the project manager is affected by internal issues, like unrealistic deadlines, poor teamwork and lack of budget.

What is the overall goal of every project? ›

The project goal refers to achieving a desired outcome (performance goal) at a specific end date (time goal) employing a specific amount of resources (resource goal). To be used as a measure for goal achievement, performance goals must be clearly formulated and the degree of accomplishment verifiable.

Why is leadership so important for project managers? ›

Leadership is critical for successful project management because it enables managers to effectively communicate with their people. Leaders with top-notch communication skills can build trust among team members, which is essential for successful project execution.

Who does a project manager report to? ›

The Project manager usually reports to the project owner, and may communicate to the related program manager and the project's stakeholders.

What are the 3 S's of project management? ›

Scope, schedule, cost. Good, fast, cheap.

What are the 4 C's in project management? ›

To solve this problem, PBL has evolved to include a new Gold Standard that incorporates the “Four Cs” of the Partnership for 21st Century Learning: communication, collaboration, critical thinking, and creativity.

What are the five 5 stages of project management? ›

Five stages of project management
  • initiation.
  • planning.
  • execution.
  • monitoring and control.
  • closure.

What are the top three things a project manager needs to succeed at? ›

Here are the three “must-have” skills for every successful project manager:
  • Communication and interpersonal skills. It is often said that the primary reason projects fail is due to communication mishaps, not for technical reasons. ...
  • Ability to negotiate and resolve conflicts. ...
  • Building commitment within the team.
Apr 10, 2019

What is a good example of project management? ›

Project management is the science and art of organizing all the components of a project. For example, the launching of a new service, a marketing campaign, or the development of a new product are projects. In fact, even a wedding is a project that requires management.

What holds a project team together? ›

Proper communication in project management acts as a glue that holds a project team together and can make or break your project. According to the Workplace Productivity and Communications Technology Report, about 67 percent of professionals spend an average of 6 out of 9 hours communicating at work.

What are the steps to plan a project? ›

Project planning includes the following 10 steps:
  1. Define stakeholders. Stakeholders include anyone with an interest in the project. ...
  2. Define roles. Each stakeholder's role should be clearly defined. ...
  3. Introduce stakeholders. ...
  4. Set goals. ...
  5. Prioritize tasks. ...
  6. Create a schedule. ...
  7. Assess risks. ...
  8. Communicate.

What are the responsibilities of a project management team? ›

Specific responsibilities of the programme or project team

The team is collectively responsible for: assisting the programme or project manager to deliver programme or project objectives. carrying out the elements (within their technical expertise) of the programme or project they are tasked with.

What is project management in simple words? ›

Project management is the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters. Project management has final deliverables that are constrained to a finite timescale and budget.

What are five benefits of project management? ›

5 benefits of project management
  • Clear, organized plans improve team collaboration. ...
  • Defining everyone's role eliminates confusion. ...
  • Well-defined goals improve team effectiveness. ...
  • Defining a communication plan keeps your team aligned and focused. ...
  • Project management tools help increase efficiency.
Nov 22, 2022

How would you describe yourself as a project manager? ›

“I would describe myself as a direct and approachable manager with an open door policy, which makes it easy for team members to discuss issues or problems as they develop.”

What are 3 examples of weaknesses? ›

Examples of Weaknesses.
  • Self-criticism.
  • Shyness.
  • Lack of knowledge of particular software.
  • Public speaking.
  • Taking criticism.
  • Lack of experience.
  • Inability to delegate.
  • Lack of confidence.

What are the three attributes of a good project manager? ›

Communication, leadership, and problem-solving skills play a crucial role for an individual to become a good project manager. Moreover, he or she should be a good decision maker for the smooth maneuvering of the project journey.

What is one skill a project manager needs to succeed? ›

One of the most important skills for project management skills is communication. Great communication and effective leadership typically go hand-in-hand. Project management involves leading teams from different departments who may not be used to working together.

What is a typical day for a project manager? ›

Their day-to-day work includes communications around hiring, managing job codes, liaising with external recruiters/agencies, owning the company's HR tech stack, managing the different job boards it uses, and maintaining good employer branding.

What should a project manager do in the first 30 days? ›

During your first 30 days, you should:
  1. Learn how projects are managed within your organization, including request management, preferred methodologies, templates, reporting, resource management, and communication tools.
  2. Drill into the company's long-term strategy and roadmap.
Aug 14, 2017

What skills a project manager should have? ›

Team building and interpersonal skills

A lot of the other soft skills on this list — like communication, collaboration, and problem-solving — play a critical role in team building as a whole. But to sum it up, project managers need to be constantly aware of what's in the best interests of the team and the project.

What helps project succeed? ›

Successful projects are those that 1) meet business requirements, 2) are delivered and maintained on schedule, 3) are delivered and maintained within budget, and 4) deliver the expected business value and return on investment.

What 4 leadership skills should a project manager possess? ›

Leadership Skills for Project Managers
  • Motivating and inspiring. Leaders develop a vision and then continually communicate that vision throughout the organization, working with the team to achieve the vision. ...
  • Team building. ...
  • Negotiating and communicating. ...
  • Listening and influencing.

What do project managers struggle with? ›

10 common project management challenges (and how to overcome them)
  • Setting clear goals and objectives. ...
  • Scope creep. ...
  • Budget restrictions and changes. ...
  • Lack of communication. ...
  • Team conflict. ...
  • Mismatched team skills. ...
  • Absence of accountability. ...
  • Impractical deadlines.
Jul 18, 2022

Which one is the most critical skills a project manager? ›

7 Essential Project Management Skills
  • Effective Communication. From project kick-offs to stakeholder meetings, project managers are constantly communicating. ...
  • Negotiation. ...
  • Scheduling and Time Management. ...
  • Leadership. ...
  • Technical Expertise. ...
  • Risk Management. ...
  • Critical Thinking and Problem Solving.
Aug 12, 2019

What should a project manager not do? ›

7 Things a Project Manager Should Never Do to Team-Members
  • Ordering around. ...
  • Fixing a deadline before confirming with the team members. ...
  • Imposing ideas on the team members. ...
  • Blaming the team members for failures. ...
  • All blabbering and no listening. ...
  • Wrong coaching methods. ...
  • An interaction that reeks of unavailability. ...
  • Conclusion.
Feb 22, 2022

What qualifications do you need to be a project manager? ›

Project managers often have an undergraduate degree in management and some have a master's degree; internships, on-the-job training or experience in other areas of business management are also helpful.

What are the 5 stages of project management? ›

These stages include:
  • initiation.
  • planning.
  • execution.
  • monitoring and control.
  • closure.

Is a project manager a good job? ›

Project management is a rewarding career choice that offers high salaries and a lot of variety in the workplace. However, it is also a demanding profession that is often extremely stressful.

How is a project manager different from a manager? ›

FM's manage the organization and PM's manage the projects inside the organization. The problem is that as Project Manager usually comes from outside the organization, he's naturally treated as outsider and could be even perceived as a threat to “local” managers.

Can I be a project manager with no experience? ›

Although you may find that many project manager positions require experience, it's possible to get a job in project management without experience, especially if you're able to show your commitment to the industry and that you have the skills project management requires.

Who initiates a project? ›

No project can be started without a project team. Assembling a working project team and assigning them roles and responsibilities is a vital part of the project initiation phase.

What is the first step in project management? ›

Project initiation is the first step in starting a new project. During the project initiation phase, you establish why you're doing the project and what business value it will deliver—then use that information to secure buy-in from key stakeholders.

How do you plan a project? ›

Let's dive into the details:
  1. Step 1: Define your goals and objectives. ...
  2. Step 2: Set success metrics. ...
  3. Step 3: Clarify stakeholders and roles. ...
  4. Step 4: Set your budget. ...
  5. Step 5: Align on milestones, deliverables, and project dependencies. ...
  6. Step 6: Outline your timeline and schedule. ...
  7. Step 7: Share your communication plan.
Nov 19, 2022

Do project managers work long hours? ›

The project manager had to be on duty and coordinate our internal resources from the office – often this meant long working hours, endless conference calls and weekend work. So, how many hours you have to work as a PM is mainly dependent on the type of project you manage, its size and complexity.

Do project managers get paid well? ›

How much do project managers make? The US Bureau of Labor Statistics (BLS) reports a median US salary as of 2021 of $94,500 for project management professionals, with the bottom 10 percent earning a median of $49,750 and the top 10 percent $159,140 [1].

What are the three goals of a project? ›

3 Types of Goals in Project Management

These goals measure efficacy, productivity, and success. The third is project-level project management performance goals that apply your high-level goals to a single project.

What makes project managers unique? ›

Project management is unique because of the following: It has a defined specification, deliverable, and end point. It borrows and integrates resources. Each of these unique factors presents its challenges to an organization.

What are examples of project management? ›

Project management is the science and art of organizing all the components of a project. For example, the launching of a new service, a marketing campaign, or the development of a new product are projects. In fact, even a wedding is a project that requires management.


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